Letter writing format structure and rule of writting letter and unsolved questions for class 9th to 12th

 Letter writing 

Students are asked to write a letter or an application. Some letters are written to relatives and friends, while some are written to other persons or officers

Types of Letters

1. Informal letters: These letters are written to friends and relatives. These are mainly messages, invitation, suggestions, requests, thanks or the letters expressing sorrow on tragedies, illness, etc.

2. Formal letters: These are such letters which are written to administrative officers, eminent persons, business firms etc. These include complaint letters to editors, enquiry letters, applications, etc.

Structure and Rules of Writing a Letter

1. Heading

2. The Salutation

3. The Body of the Letter

4. The Subscription

5. The Signature

1. Heading: In this part, own address and the date are written. These both things are written on top left side. While writing address in letter, comma/full stop should not be used after the place of home. The name of city or village should be written in next line, Date should be written below the address

17 New Colony

Udaipur

July 20, 20.....

2. The Salutation: It is written below the date on left corner. The salutation is written according to the person to whom the letter is being written.

(a) For Relatives: My dear Father/Mother/Brother/Uncle, etc

(b) For a Friend: My dear Anil.

(c) For an officer or a businessman: Sir/Dear Sir/Madam, etc.

(d) For a firm: Dear sirs

3. The Body of the Letter: This is the main part of the letter. It begins with the next line below the salutation. All those things which the sender wants to say are written in this part.

4. The Subscription: it is written in the end below the last line of the main body of letter It begins with left corner.

(a) For Mother/Father/Your loving son/daughter: Yours affectionately/Affectionately yours

(b) For friend: Yours sincerely/Sincerely yours/Your loving friend

(c) For businessman/officer: Yours sincerely/Yours faithfully

5. The Signature: The letter-writer must sign below the subscription.

Format of an Informal Letter

An informal letter to a friend congratulating him on his success.

(1) (A) 215 Artisan Colony

Jodhpur

(B) 15 July 20......

(2) Dear Shashank

(3) It is a great joy to hear of your success in the Annual Examination. You have done really very well. You have proved your brilliance by securing 90% marks. I congratulate you on your grand success.

Wish you a happy and bright future too

(4) With love

(5) Yours sincerely

(6) Hitesh

The above informal letter can be divided into 6 parts which are as follows:

1. The Heading (A) The writer's address (B) Date of writing the letter.

2. Salutation

3. The body.

4. Courteous leave taking

5. Subscription

6. Signature

Format of a Formal Letter

 1 )( A) GL. Bedi

Naya Pura

Jodhpur 243001

(B) 20 August 20.......

(2) The Headmaster

Shri Mahesh Upper Primary School

Jodhpur

(3) Dear Sir

(4) Most respectfully, I beg to say that I have an urgent work at home. So I cannot attend school today. Kindly grant me leave for today only.

(5) Thanking you

(6) Yours obediently

(7) G.L. Bedi

Class VIII - D

Roll No. 23

In the formal letter, there are the following parts:

(1) The Heading:

(A) The writer's address

(B) Date of writing the letter

(2) Address of the Receiver

(4) the Body

(6) Subscription

(3) Salutation

(5) Courteous Leave taking

(7) Signature

Students should try to write letters as per the instructions already described, and should not use comma (,), etc, unnecessarily. Some examples of letters are being given below, which are very important from the examination point of view. Students should carefully go through them and then, they should try to write letters on selves to perfect the skill.